Use Real Estate Principles to Organize Your Office

What's the best location?

What are the three most important considerations in real estate? Location, location, location.

When organizing your office, apply real estate principles to get the most benefit from your space.

Real estate professionals refer to different classes of office space. Class A office space, for example, refers to the prestigious buildings that attract premier tenants and command above-average rents. Class C buildings, on the other end, appeal to tenants requiring functional space at rents below the average for the area. And in the middle, Class B designates average space at an average rent.

In your office, imagine that anything you can reach without getting out of your chair is Class A space. Class B space is anything that you must leave your seat to retrieve, but it’s still readily accessible. Class C is anything out of the room, or anything that is inconvenient to reach, such as a high shelf that requires using a stool.

Class A space is where you will keep the papers, tools and supplies you use most often. If clients call you, then you want to have client files within easy reach. Forms and other supplies that you use every day deserve “A” space within arms’ reach of your chair. Do not clutter the “A” real estate with things of little value to you.

Class B space is for things you use weekly or monthly. Many offices get clogged and cluttered because too many “B” items are stored in “A” real estate space. If I work on a project every day or every week for a few months until it is complete, then the project materials deserve Class A space while I’m engaged in the work. Once the project is complete, however, I need to reassign those materials to Class B space further away, leaving “A” space for important new projects.

Also, some things are allowed into our “A” space out of habit. For example, you may only refill your printer paper once a month, but two large packages of paper are taking up prime real estate in your desk. Put them in the B or C space to create room for the things you use every day.

Give your Class C space to things you use every few months and for archives – things such as tax returns that must be retained for a few years, but which probably will never be accessed again.

Apply the same principles to the surface of your desk. Do you keep a stapler on your desk from habit, even though you use it just once or twice a month? Put it in a drawer, and leave your desk surface free for the work you’re actually doing.

Every office, of course, will be a little different. If you have a lot of “A” real estate in your office, lucky you! You can keep more of your resources close at hand. Just make sure your office is arranged to let you do the things you must do and the things you want to do with a minimum of wasted effort.

Does your office real estate need a remodel? What would you like to improve? Leave a comment here.

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