We all have certain beliefs and assumptions that we make about time. One common assumption I encounter: getting more done requires running faster.
Some time management systems encourage us to work faster to save maybe 10 or 15 percent of our time. And while a saving of 10 percent is always welcome, there are much bigger gains available, and they come with less stress. Getting those really big productivity gains requires challenging our fundamental assumptions about time and how we use it.
While I respect David Allen’s book Getting Things Done, the title is a bit misleading. We can “get things done” 24-7 and still be no further ahead. There is simply no correlation between getting lots of stuff done and being successful.
Productivity improvement does not come from running faster. It comes from having clear goals to pursue and then allocating enough time to work on the steps required to meet those goals. It may require defending that allotted time against others who would intrude on it.
What could we substitute for the old belief, “I have to run faster to get everything done?” Try this on: “I need to be absolutely clear what I want to achieve so I can get the most important things done.” There will always be more stuff to do than can easily be done in a day. It was true when my ancestors were clearing granite chunks from farm fields, and it’s true when silicon chips allow people to flood my in-box with email day in and day out.
Before trying to run faster, ask yourself where you really want to go. You may find it’s closer than you thought.